Custom business systems
I build systems that organise processes, connect data and integrate the tools your business already uses. Your team works in one place — without manual re-entry or costly workarounds.
Original products and implementations
Company knowledge was scattered across documents, email and spreadsheets, so finding one answer meant searching several sources. DocBase organises those materials and answers questions with the exact file, page and source quote. The team reaches procedures and decisions faster, without relying on one person's memory.
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When a bespoke system makes sense
This is for companies with an unusual process, large data volumes or many integrations — especially when workarounds and manual work cost more than a well-designed system.
The ready-made tool covers most work, but critical exceptions still live in spreadsheets, email and people's memory.
Sales, catalogue, invoicing and reports are separate, so someone moves the same information between them every day.
With hundreds of products or orders, a small mismatch in price, status or stock quickly becomes a real cost.
The team changes a proven process around SaaS limitations and waits for features on someone else's roadmap.
One system instead of more workarounds
The scope follows the process, not a list of ready-made modules. We start where the operational return is highest.
Orders, statuses, customers and documents without jumping between panels.
One source for products, prices, images and parameters with change history and quality control.
Marketplaces, invoicing, e-receipts, payments and existing tools connected through APIs.
Rules, alerts and reports that handle repetitive work and surface exceptions requiring a decision.
Data migration, roles, backups, monitoring, documentation and a plan for continued development.
How it works
We first organise the workflow and risks. Only then do I choose the technology and scope of the first version.
We map people, data, exceptions and current tools. We calculate manual-work cost and choose the area with the highest return.
a process map and implementation priority
I build the key workflow, connect essential data sources and deliver a working version for review every week.
a working core system
I migrate data, train the team and set up monitoring and backups. After launch, the system evolves around real usage.
a safe rollout and roadmap
What it costs
18-60k PLN
Net, fixed price agreed before work starts. Includes launch, data migration, team training and 30 days of fixes.
Discuss your scopeFour things decide where in that range you land. We go through them on the call and you get one number, not a range.
We usually start with a paid discovery for 2-4k PLN net. That is two days spent walking through your process and a document with scope, cost and timeline. If we go ahead, that amount comes off the project price.
Who is accountable
Business systems designer
Piotr Bednarek
I do not hand your project to a salesperson, project manager or a rotating team. I analyse the process, design the solution, write the code and own the launch. Decisions do not get lost between people, and you always know who is accountable for the outcome.
FAQ
From 18k PLN net for a single process up to 60k with several processes and integrations. Fixed price in writing before we start.
The code, documentation and access are yours from day one and live in your repository. You can hand them to anyone without my consent.
Usually 6 to 12 weeks from signing. The end date is agreed before we start and written into the contract.
No. Hosting, backups and updates are on me. If you have an IT person, I hand over full documentation.
About two hours a week: reviewing the test build and answering questions. The rest is on me.
I quote the change separately and wait for your yes. Nothing gets built or billed without your approval.
Yes, fully remote. Meetings over Meet, contracts and invoices in PLN or EUR.
30 days of fixes included. After that either a monthly retainer, or you maintain it yourself using the documentation.
Next step
An unusual process no longer fits spreadsheets or off-the-shelf software.
Data is scattered and the team keeps moving it between systems by hand.
0 PLN — upfront before we start · Fixed price — agreed before the work · 30 days — of support after launch
Tell me whether you need a new system or want to replace or connect existing tools. You will leave with a feasibility assessment and next step.
piotrbednarek@nxtworks.pl