The challenge
Company knowledge was scattered across hundreds of PDFs, inboxes and spreadsheets. Finding a single procedure or a clause from a contract could take half an hour — and often ended with asking a colleague in another department.
The more documents piled up, the worse it got. Onboarding a new hire meant weeks before they learned where to find what.
What we built
AI searches every document and returns an answer pointing to the exact file and page — not just a link, a sourced quote.
Upload PDF, DOCX, XLSX, emails — the system indexes and understands the content itself, no manual tagging.
Access control: HR sees only HR documents, the board sees its own — no leakage between departments.
A dashboard shows how many documents are in the base, how many queries come in and which topics recur most.
Technology stack
The result
Time-to-answer dropped from hours to seconds — you ask in plain language and the answer carries a quote from the source.
Onboarding got shorter because new hires query the system instead of digging through drives and pinging colleagues.
Knowledge stopped walking out with departing employees — it is encoded in a searchable base.